SIX-A-SIDE TOURNAMENT

Yate United Constitution 2007/2008

1. NAME

The Club shall be called Yate United Football Club (the Club)

2. OBJECT

The objects of the Club shall be the promotion of non-competitive mini soccer and competitive league football for the youth of Yate and those within a 5 mile radius with the exception of 5 players maximum per team from outside the area,. St Mary’s church is deemed to be the hereditary centre of Yate and will be used to define the 5 mile radius.

It shall encourage the formation of a team (or teams) for each age group from under 6 years to under 16 years, with one manager for each team.

3. STATUS OF RULES

These rules (the Club rules) form a binding agreement between each member of the Club

4. RULES AND REGULATIONS

(a) The Club shall be an Affiliated Member Club of the Gloucestershire Football Association

(b) The rules of the Club shall be those of the Football Association Limited and the Gloucestershire Football Association Limited, with any League or Competition to which the Club is affiliated shall be deemed to be incorporated into the Club rules

(c) The Club shall also abide by the Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and anti-Discrimination Policy

(d) These rules may be supplemented by those introduced by the management committee, which, at its discretion, shall also have the power to decide any matters on which the rules are silent

(e) The playing colours of the Club shall be Red shirts Black shorts and socks of a predominantly Black colour. These shall be worn at all matches expect where alternative colours are deemed necessary.

5. MEMBERSHIP

(a) The members of the Club from date of registration to elapse of registration shall be those who have applied on the Club Membership Application Form, are accepted and then listed in the register of members, which shall be maintained by the Club Registration Secretary and be open to the following:

I. Players signed on (known as playing members)

II. Team managers

III. Parents or guardians of playing members

IV. Committee Members who wish to continue in a Committee role after their membership has expired under II or III.

(b) Club Committee approval must be obtained before any players are registered with the club, from outside the designated boundary.

(c) Honorary life membership of the Club may be granted by the Management Committee to recommended retired former members who have rendered special services to the Club.

(d) Any manager that has been with his team from under 6’s to under 16’s should automatically become a Life Member.

(e) Newly appointed officials shall complete an application form, requiring 2 references from persons with at least 3 years acquaintance.

(f) Newly appointed officials shall be subject to a check by ‘Fair Play For Children’ through the Club Responsible Officer.

6. PLAYERS AND TEAMS

(a) All players should be registered within their respective age groups.

(b) No player will be allowed to register for an older age group without obtaining Club Committee approval.

(c) Players can only participate in teams of an older age group with prior approval from the Club Committee and in accordance with the league and/or GFAY rules for player qualifying ages.

(d) All League teams must adhere to the players’ age qualifying dates with the league that they are registered for.

(e) All League players must be younger than their registered age groups, either on or before their respective league qualifying dates.

7. CHILD PROTECTION POLICY

(a) This policy relates to all activities conducted in the name of Yate Utd

(b) All Club Officials, players, members and Yate Utd spectators must abide by the Club and F.A codes of conduct and Child protection policies.

(c) All Club officials, Team Managers and Assistants must have completed and been cleared by the club Child protection process.

(d) No person is to be allowed to Manage, Coach, conduct First Aid or deal with any child associated with Yate Utd without completing the club Child Protection process unless they are accompanied by someone who is already covered by this process.

8. CLUB COMMITTEE

(a) The management of the Club shall be vested in a Management Committee drawn from the Club Committee and shall consist of the President, Chairperson, Vice-Chairperson, Secretary, Treasurer, Fixtures Secretary, Registration Secretary, Club Welfare Officer, Club Development Officer and up to one other, all whom shall be elected at the Annual General Meeting. The Management Committee shall be responsible for the policy of the Club, including disciplinary matters (see 9 below) Management Committee meetings will be held when necessary and shall be responsible for determining the number and dates of Club Committee meetings and the fixing of subscription rates for each season. Three members shall form a quorum

(b) The management Committee shall have power to fill any casual vacancy in its membership and to co-opt up to five additional members if and when required. It shall also have the power to appoint subcommittees to deal with such Club business as it may determine.

(c) The Club Committee shall consist of all members duly elected at the Annual General Meeting or co-opted at the Committee's discretion and shall be a maximum number of 24 including those elected to the Management Committee. It shall be subject to re-election at the Annual General Meeting. No one person may hold more than two positions of Club Officer at one time

(d) A member who is proposed and seconded by another Club Committee member and approved by a majority vote of the remaining Committee shall fill any vacancy on the Club Committee that occurs between Annual General Meetings

(e) Only members shall be allowed to vote with the Chairperson having no vote unless it is a tied vote in which case he/she shall have a casting vote which must be made.

9. MEETINGS

(a) The Annual General Meeting shall be held after the end of the playing season, this meeting will be held before the end of June

(b) During the playing season the Club Committee shall normally meet on a monthly basis.

I. At the discretion of the Secretary or

II. On receipt by the Secretary of a written request signed by not less than 5 members of the Club Committee.

III. Only those matters for which the meeting has been called shall be discussed unless the Chairman exceptionally decides otherwise.

(d) At least 21 days notice shall be given to members of all Annual General or Special Club Meeting and all motions shall normally be submitted in writing to reach the Secretary at least 14 days before the date of the meeting.

10. LEAGUES

Club teams shall be entered into competitive leagues (from Under 9) regardless of the day, be it Saturday or Sunday.

11. DISCIPLINE

(a) The Management Committee shall have the power to expel from the Club any member who, in its opinion, has willfully broken the rules of the Club, Football Association Limited, Gloucestershire Football Association Limited, or any League or Competition to which the Club is affiliated. Or has been guilty of unsporting or unseemly conduct.

(b) Any playing member who incurs a suspension of so many weeks, is required by club rules, to be omitted from selection for said amount of weeks or games which ever is the greatest. The final decision is by Management Committee’s discretion.

(c) In the event of any member of the Club Committee being absent from 2 consecutive meetings without having previously provided the Secretary with a satisfactory explanation, the Management Committee shall have the power to declare the seat void and where appropriate, to appoint another member to the vacant post.

12. ACCOUNTS

(a) The Treasurer shall keep proper records of all monetary transactions and shall present a monthly statement to the Management Committee. A statement of accounts shall also be presented to the Annual General Meeting.

(b) The Club bank account shall have at least two designated account signatures these being the Club Secretary and the Treasurer.

(d) A teams opening balance at the start of the season will be (an amount to be decided by the management committee), this amount to be retained, all other monies including pitch fees to be paid to the Treasurer.

(e) Team account sheets with outstanding balance must be presented monthly to the Treasurer. Those not filling their obligations to give reason.

(f) No expense shall be incurred on behalf of the Club without the consent of the Management Committee, receipts for all items (except oranges) must be attached to the monthly return.

(g) Each Team Manager will open 2 accounts in the name of Yate United. The first account will be used for holding general team subscriptions and to pay them over to the club Treasurer at each monthly meeting. The second will be used to hold Team Managed monies accrued at Yate united team events. This money will be used for the benefit of the team it was accrued for. All monies held in these accounts will be deemed the property of Yate United but the signatories of these accounts will be responsible for their balance. Neither Treasurer nor any member of the committee of the Club shall be liable for team managed accounts.

(h) All Team managed accounts will be audited by the club Treasurer as he sees fit and will be the personal responsibility of the Team Manager. Yate Utd accepts no liability for team managed accounts.

(i) The Club shall not normally pay any fines imposed on any manager in each season. The manager shall normally be held personally liable and must report the full circumstances and provide a satisfactory explanation to the Management Committee.

(j) Club fees will be charged at £10.00 for player registration, £2.00 for training sessions and £2.50 for games. All fees must cover hire of venue and outgoings for team events.

13. DISSOLUTION

(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present, having notified all current members

(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent members shall determine.

14. CHANGES TO THE CONSTITUTION

This Constitution shall not be altered or rescinded except at an Annual General Meeting or Special Club Meeting convened for the purpose. A majority decision of those present will be required.